Students' Games

1. DATA CONTROLLER

The data controller for the Students' Games application and website is:

Students' Games

Organizing Committee — Pôle des Évènements Sportifs Étudiants (PESE)

Service des Sports Universitaires de Lausanne (SSU)

Sport Santé UNIL + EPFL

Villa des Sports

CH-1015 Lausanne

Contact: info@studentsgames.ch

2. DATA WE COLLECT

We collect personal information that you voluntarily provide when you register on our services, participate in event activities, or contact us.

Personal Data (provided at registration)

First name and last name
Email address
Phone number
Date of birth
Gender
Delegation (school/university)
Package type (Eco, Standard, Full)
Clothing size

Authentication Data

Password (stored hashed with PBKDF2-SHA256, never in plaintext)
API session tokens

Event Participation Data

QR code scans (timestamp, session)
Team membership and sport registrations
Role (participant, captain, staff, committee)

Payment Data

Billing records (package purchased, payment status)
We do not store credit card numbers — payments are processed through the Service des Sports Universitaires (SSU)

Camera Usage

We use your device's camera solely to scan QR codes of participants at our event. These codes are linked to participants' accounts but do not contain personal information. We do not store any images collected via the camera.

3. HOW WE USE YOUR DATA

Event registration and team management
QR code-based attendance tracking at event venues
Displaying tournament results and schedules
Sending event-related communications
Billing and payment verification

We only process your personal information when we believe it is necessary and we have a valid legal basis to do so under applicable law, such as with your consent, to comply with laws, to provide you with services, or to fulfill our legitimate interests.

4. DATA SHARING

We do not sell your data to third parties
Tournament results (team names and delegations) are publicly visible within the app
Google Sheets (Google LLC) is used to display live sport results — no personal data is sent to Google
Payment processing is handled by the Service des Sports Universitaires (SSU) of Lausanne

5. DATA STORAGE & SECURITY

Data is stored on our servers located in France
Passwords are encrypted using industry-standard hashing (PBKDF2-SHA256)
API communications are encrypted via HTTPS
Access to personal data is restricted to authorized committee and staff members

6. DATA RETENTION

Your data is retained for the duration of the event and up to one (1) year after for administrative and organizational continuity purposes. You may request deletion of your data at any time by contacting us at info@studentsgames.ch.

7. YOUR RIGHTS

Under the Swiss Federal Act on Data Protection (nFADP/LPD), you have the following rights:

Right of access — request a copy of the personal data we hold about you
Right to rectification — correct inaccurate or incomplete data
Right to deletion — request erasure of your personal data
Right to data portability — receive your data in a structured, commonly used format
Right to object — object to the processing of your personal data

To exercise any of these rights, contact us at info@studentsgames.ch.

8. COOKIES

The website uses session cookies strictly for authentication purposes. No third-party tracking cookies or analytics cookies are used.

9. AGE REQUIREMENT

This application is intended for university students aged 18 and over. We do not knowingly collect data from minors under 18 years of age.

10. CHANGES TO THIS POLICY

We may update this privacy policy from time to time. Any changes will be posted at this URL: studentsgames.ch/association/policy.

11. CONTACT

Students' Games — PESE

Service des Sports Universitaires de Lausanne (SSU)

Sport Santé UNIL + EPFL

Villa des Sports

CH-1015 Lausanne

Email: info@studentsgames.ch